The Board is the link between the membership and the management of the association. The Board is that group of persons selected to be the voice of the entire membership of the association. (Staff manages the association within guidelines set by the Board).
Going beyond the basics of board duties listed the NSSA bylaws -
|The Board and its members shall focus on broad issues and policies facing the association. The Board will especially address matters that are:|
|member-related and are the most desired ‘ends’ and ‘goals’ desired by the membership (leaving the ‘means’ and ‘methods’ to the executive director and his or her staff),|
|aimed at developing the industry (swim school industry comprised of school owners, staff, vendors supplying the schools, the students, their parents, and so on.)|
|ensure the performance of the staff toward the key association goals and within set policies.|
|Volunteers (Board and other members) shall treat staff (Executive Director and other hired staff) as professionals in association management. Staff shall treat volunteers as experts in the swim school operations.|
|The Board and the Executive Director (and other staff) shall strike an even balance directing and leading the association.|
The duties of each board member shall be...
A. Diligently and regularly represent the interests of those h/she was elected to serve - their time zone or at-. large constituency and always the entire membership.
B. Being present and participating in the preparation and approval of the strategic plan - scheduled far in advance for the end of January each year. Mostly at his or her own expense. Daytime meals provided and room sharing to ease the lodging cost.
C. Being present and participating in the annual conference each year - scheduled far in advance for the fall each year. This is to include every scheduled day the conference is in session as well as the Board meeting, which is usually scheduled the day before the tour and conference begin. (Board members pay no registration fee in exchange for working to conduct the conference.)
D. Being present and participating in periodic conference calls to discuss board business - scheduled a month or two in advance, totaling as many as 6 or 7 a year. The cost of the calls is covered by NSSA.
E. Hiring and participating in the evaluation of the Executive Director
F. Review pertinent information and taking positions on issues / policy effecting the Board, the Association, its members, potential members and industry.
G. Establishing membership criteria
H. Thinking beyond ones own business situation regarding benefits and advisability of NSSA policies and actions. Understanding that which may be best for a board member's business may not be best for other members or the association as whole.
I. To keep confidential items that the Board specifies as confidential. These may be items that are under board discussion awaiting possible action prior to being finalized and formally announced to the membership.
J. As a representative of the membership and association, each board member is certainly expected to adhere to the NSSA Code of Ethics in operating their business.
K. Those board members serving the last year of their term, will serve as the election committee encouraging qualified members to run for election; to verify that any nominated are qualified to serve; to inform all nominated candidates in the duties of an elected board member prior their confirming and allowing their name to be placed on the ballot - to better ensure that they can serve successfully if elected; assist with the election prior to and during the annual conference; to personally thank all candidates, elected or not, for running for office after the election is concluded; to congratulate personally those elected and offer assistance and answers to any questions they have at the time.
L. And other duties as assigned and agreed upon.
Each Board member shall not miss more than two NSSA conference calls, in any one year that they serve. Board members during each year of their term will attend the annual conference and Strategic Planning meeting.
General guidelines for board action on this:
|First infraction- written acknowledgment and warning given by the President and Executive Director.|
|Second infraction - written acknowledgment, warning and a letter of concern sent to the other NSSA Board members by the President and Executive Director.|
|Third infraction - the President / Executive Director may recommend - or the Board initiate on their own - action to remove the Board member from office. A majority vote needed to confirm action would be necessary.|
· A Board member, as reason for not fulfilling his/her duties, can offer health or extreme family emergencies. The President, Executive Director and / or the Board may confirm that the reason offered is acceptable and the infraction discounted.
· The International At-Large Director may at their option be physically present for the Strategic
Planning meeting each year, due to distance, added cost and time. If s/he is not present they do
their best to represent those-international members of the association by forwarding opinions and
judgments to be shared during the Strategic Planning Meeting in their absence.
- approved by the NSSA Board of Directors, March 24, 1995
Important Board Service Details for prospective Board candidates
Getting the right perspective on board service?